Guidelines for function and meeting of D.P.C

GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

A.P. District Planning Committees Act, 2005 – Constitution of District Planning Committees – Guidelines on Functions and Meetings’ Procedure – Orders – Issued.

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PANCHAYAT RAJ AND RURAL DEVELOPMENT (ELECTIONS & RULES) DEPARTMENT

G.O.Ms.No.448

Dated: 03.10.2007

Read:-

1.emsp; G.O.Ms.No.20, P.R & R.D (Elections & Rules) Dept., dated.17.01.2007

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Under article-243ZD of the Constitution of India, the Government is empowered to constitute in the State, a District Planning Committee at the District level to consolidate the plans prepared by the Panchayats and the Municipalities in the District by undertaking Legislation. Accordingly, the Legislative Assembly of the State of Andhra Pradesh enacted the Act No.40 of 2005 on 15th November 2005 called the Andhra Pradesh District Planning Committees Act, 2005. The main function of the District Planning Committee is to consolidate the development plans of all the urban and rural local bodies in the district and monitor their implementation, apart from making recommendations to the State Government for the development of the district.

Functions

1. Ensure that each GP or MPP or ZPP or Nagar Panchayat or Municipality or Municipal Corporation in the district prepares a Development Plan for the financial year which shall be consolidated into the District Development Plan and shall be submitted to the Government for incorporation into the State Plan
2. Review from time to time the implementation of the Development Plan so prepared and monitor the achievements at the district level against the targets set under different development or performance indicators
3. Formulate draft five year plans of the district in their socio-economic, temporal and spatial dimensions
4. Make necessary recommendations to the Government subject to the guidelines issued from time to time.
5. Perform such other functions as entrusted by the Government subject to the guidelines issued from to time.

Meetings

1. The Chairperson of the DPC (Chairperson of ZP) shall preside over its meeting and in his/her absence, a member chosen from among the members shall preside over the meeting.
2. The District Planning Committee shall hold the meeting at least once in every three months on the date, time and venue fixed by the Chairperson.
3. The Member Secretary (District Collector) shall give notice regarding the date, time and venue of the meeting and the subjects to be discussed in the meeting to all the members of the Committee and permanent special invitees at least five clear days before the date fixed to hold the meeting. In the said clear days, the declared public holidays shall include and the date of the receipt of the notice and the date of meeting shall not include.

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4. The agenda of the meeting shall be prepared, in consultation with the Chairperson of the DPC, by the Member Secretary. The members and permanent special invitees of the DPC shall have the right to record their opinion by note regarding any subject included in the agenda which shall be submitted before the DPC while discussing that subject.
5. The Committee may invite experts to attend its meeting.
6. The District Planning Committee members’ and the experts invited for the meeting shall be paid such attendance allowances as may be prescribed.
7. The quorum of the DPC shall be 1/3rd and the DPC meeting shall not be held without quorum.
8. All matters, which come to the consideration of the DPC, shall be decided by the combined majority of votes of the members. In the case of equality of votes, the person presiding may exercise a casting vote.
9. There shall be a minute’s book to record the proceedings of the DPC meeting and the decisions of the DPC shall be recorded therein and the person presiding shall put his/her signature below the decisions so recorded.
10. The Member-Secretary shall forward a copy of the minutes to the members, permanent special invitees, Commissioner, PR&RE/C&DMA and Government within one week after the meeting.

Constitution of Sub-Committees:

The District Planning Committee shall constitute the following (5) sectoral sub-committees consisting of 5-6 members and the subject experts from the respective fields for submitting reports after studying about the developmental requirements of that district.

1. Human resource development
2. Conservation of Natural Resources
3. Infrastructure development including Slum development
4. Employment generation including Poverty Alleviation Programmes
5. Social and Family Welfare
6. Solid Waste Management

The subjects attached to each sub-committee are given in the annexure.

The task of sectoral sub-committees is to go into the details of each development sector assigned, such as proper quantification of and description of service available in the sector, whether these meet the norms prescribed and the gap that need to be filled in consultation with local bodies and other stake holders.

Each sub-committee has to prepare the sectoral vision document and submit to DPC within prescribed time.

For Urban, Rural interphase, the DPC shall draw experts on Municipal matters for resource sharing, area planning, Solid Waste and Sewerage Disposal and such other matters which call for close co-ordination between PRIs and municipalities.

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Forwarding of Draft District Plans to Government

The Draft District Development plans prepared by the DPC for each financial year shall be submitted to government directly, before the prescribed date to enable the government to incorporate the same in the state plan.

The DPC shall also submit the copies of District Plans in respect of BRGF district, separately to Government in Panchayat Raj Department, which is a nodal department to implement BRGF, for placing these plans before the High Powered Committee for approval.

Capacity Building :

The DPC shall co-ordinate with AMR-APARD in Capacity Building efforts of the elected representatives and also the officials of PRIs and Urban Local Bodies in decentralized planning. The DPC can also bring in volunteers, NGOs, and other experts in District Planning.

The DPC may co-ordinate with Dr. MCR HRD and Centre for Good Governance in respect of Capacity Building efforts of elected representatives and various functionaries of Urban Local Bodies.

The Capacity Building shall also cover, building awareness regarding human rights, rights of Women, Children, Disabled, SCs, STs and Right to Information etc.,

The concerned line departments shall also be involved in conducting training programmes.

Use of I.C.T. :

The DPC shall position Information and Communication Technology (ICT) as a tool for collection and analysis of data.

The DPC shall well-equip its statistical cell with computers to work as data repository for decision support.

Travelling Allowance :

The members of the DPC and the experts invited to attend the meeting are eligible for Travelling allowance as prescribed by Government.

The expenditure is debitable to the funds of Zilla Praja Parishad or concerned Municipality, as the case may be. The expenditure in case of nominated members and other invitees shall be met from Zilla Praja Parishad fund.

Professional consultation :

Taking into account the imperative needs to increase professional competence, the DPC should consult universities, P.G. Colleges, research institutions existing in the district to assist the DPC in the process of Decentralised Planning.

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Time Schedule for Planning :

For completing various phases of planning process, the DPC shall adhere to the time schedule prescribed by Government right from preparation of District vision to bringing out District Plan.

The G.O is available on Internet and can be accessed at the address http:// www.aponline.gov.in.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

Dr. V.P. JAUHARI

SPECIAL CHIEF SECRETARY TO GOVERNMENT

To,
The Commissioner of Panchayat Raj &Rural Employment, A.P., Hyderabad
The Commissioner & Director of Municipal administration, A.P., Hyderabad.
The Commissioner, AMR-APARD, Hyderabad
All the District Collectors in the State
All the Chief Executive Officers, Zilla Praja Parishads in the State
All the District Panchayat Officers in the State
Copy to:
The Municipal Administration & Urban Development Department
The Planning Department
The P.S to Hon’ble M (PR) / M (MA&UD)

//FORWARDED:: BY ORDER//

SECTION OFFICER

Cotd page. 5.

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Annexure
SUBJECTS OF SECTORAL SUB-COMMITTEES

Human Resource Development :

• Education Primary & Secondary
• Primary Health

Conservation of Natural Resources :

• Minor Irrigation
• Water shed
• Utilization of Porambokes
• Soil Conservations
• Development of Land Assigned to poor
• Agriculture
• Animal Husbandry, Fisheries & Poultry
• Social Forestry

Infrastructure Development and slum development:

• Roads & Buildings
• Electrification / Street lighting
• Markets
• Water supply drainage/ sewerage
• Computerization
• Integrated Housing and Slum Development
• Parks and Playgrounds

Employment and poverty alleviation:

• Self Employment
• Wage Employment
• Livelihood and Employment Guarantee
• Strengthening of Self-help groups, Credit linkages

Welfare :

• Public Distribution System
• Pensions
• Hostels
• Welfare of SCs/STs
• Welfare of Women & Children
• Welfare of Physically and Mentally Challenged

Solid Waste Management

• Segregation of Waste
• Collection Mechanism
• Storage and Transportation
• Processing of Solid Waste
• Disposal of waste
• Outsourcing of Solid Waste Management

Dr. V.P. JAUHARI

SPECIAL CHIEF SECRETARY TO GOVERNMENT

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