RULES RELATING TO THE HOLDING OF MEETINGS OF THE GRAM SABHA.

RULES RELATING TO THE HOLDING OF MEETINGS OF THE GRAM SABHA.

( Panchayat Raj &smp; Rural Development (Pts-I) Department,

G.O.Ms.No.162.

Dt. 04-04-1997

As amended by:

1. G.O.Ms.No. 367, P.R & R.D (Pts-I) Dt. 28.08.1998

In exercise of the powers conferred by sub-sections (1 ) , (3) and (4) of section 6 read with clause (xxvi) of sub-section (2) of Section 268 of the Andhra Pradesh, Panchayat Raj Act, 1994 (Act No. 13 of 1994), the Government of Andhra Pradesh hereby makes the following rules relating to the holding of meetings of the Gram Sabha.

RULES:

¹[1. "Two common dates namely, the 14th April and 3rd October in a year shall be fixed for the conduct of Gram Sabha meetings. The Divisional Panchayat Officer shall prepare a common list of Officers by consulting the Mandal Parishad Development Officers and Mandal Revenue Officers in his jurisdiction and allot such Officers in his jurisdiction and allot such Officers available in the Division to attend the Gram Sabha in all Gram Panchayats. This action of the Divisional Panchayat Officer i.e., allotment of Officers should be over by the 7th of April and 25th of September in the year"]

2. The meeting shall be held at such place, within the limits of the Gram Panchayat as considered convenient and sufficient to accommodate the members of the Gram Sabha. The meetings of the Gram Sabha may be held in rotation in each of the constituent villages of the Gram Panchayats.

3. The meeting may be held at any time during the day between sunrise and sunset.

4.

1. No meeting shall be held unless notice of the place where and of the day and time when, the meeting is to be held and of the business to be transacted thereat has been given at least two clear days before the day of the meeting.
2. The notice referred to in sub-rule (1) shall be given:-
   1. by beat of drum in the village;
   2. by affixing the notice at three conspicuous places in the village;
   3. by affixing the notice on the notice board of the gram panchayat office.

5.

1. The Sarpanch shall, on a requisition in writing from not less than 50 or 10% of the members of the Gram Sabha, whichever is higher, convene a meeting of the Gram Sabha provided the requisition specifies the day, when, and the purpose for which the meeting is to be held. The requisition shall be delivered at the office of the Gram Panchayat during office hours to the Sarpanch or the Executive Officer or any other person, who may be then incharge of the office, at least five days before the day of the proposed meeting.
2. If the Sarpanch fails to call a meeting on the day specified therein, the meeting may be called by the members who signed the requisition on giving the notice provided for in rule 4.

6. All questions which may come up before such meeting shall be decided by ascertaining the consensus of the opinion of the members of the Gram Sabha present at the meeting through the speeches delivered by the members of the Gram Sabha. At the end of meeting the presiding member shall read the proceedings of the Gram Sabha and get the approval of the members. The members shall raise their hands in token of their approval.

7. The meeting of the Gram Sabha may be adjourned if the members present thereat agree to it.

8. The presiding member may, at the meeting of the Gram Sabha answer qUestions put by the members relating to the matters placed before the Gram Sabha.

9. An attendance register shall be maintained in which the presiding member shall obtain the signatures or thumb impressions, as the case may be, of all the members present at the meeting of Gram Sabha.

10. The proceedings of a meeting shall be in the principal language of the village,

11. Minutes of the proceedings of every meeting shall be drawn up and entered in a book to be kept for the purpose and shall be signed by the presiding member of the meeting. The suggestions, if any, of the meeting shall be reported by the presiding member to the Gram Panchayat at its next meeting for its due consideration.

12. In addition to the matter as listed under clauses (i), (ii), (iii), (iv), (v) of sub-section(3) of Section 6, of the Panchayat Raj Act, 1994 the following matter shall be placed before the Gram Sabha under clauses (vi) of the above said provisos for its consideration, namely the village agricultural production plans ;

1. the work of village volunteer force;
2. the work of Defence Labour Banks ;
3. the utilization of land funds ;
4. the work of Co-operatives ;
5. the list of the location of the common lands in villages i.e. porambokes vesting in and other relevant particulars ;
6. the list of transfers of ownership of houses and other immovable properties;
7. a copy of the approved budget estimates of the Gram Panchayat;
8. a copy of the audit report on the accounts of the Gram Panchayat; and
9. a list of defaulters, who are in arrears of payment of taxes and fees due to Gram Panchayat.

13.

1. The executive authority shall maintain two bound registers one for writing meeting notice-cum-agenda and minutes and another for Attendance of the members at meeting.
2. Besides giving advance notice about the meeting and its agenda, the agenda copy shall also be distributed to all the members present in the meeting before the start of the meeting.
3. The village administrative officer may also be directed to attend the Gram Sabha meeting"]